Smith College

The SAAC will act as a liaison and maintain lines of communication between student-athletes, the athletic administration and Student Government Association to advance the interests and pool the resources of all athletic programs at Rowan University. The SAAC will also provide feedback and insight into the athletic department’s issues and concerns. In addition, the SAAC will organize community service efforts; create student-athlete representation on campus-wide committees in order to promote a positive student-athlete image on campus and in the surrounding community.

 

A.           Membership is open to all students.

 

A.           Meetings

a.    Will be held once a month, throughout both Fall and Spring semester

b.    First meeting shall occur no later than the third week of the semester

c.    A minimum of nine varsity sports must be represented in order to have an official meeting

d.    Meetings will not be held without presence of the advisor

e.    Minutes will be available to all members as per the secretary

f.     Minutes will be turned into SGA one week following the meeting

g.    Final meeting of the spring semester shall be designated as the Old/New meeting where both current and future SAAC members will be present

B.           Officers and Roles

a.    Co-Chairs

                                          i.    SAAC shall elect two co-chairs (one female, one male) annually

                                        ii.    Term of office

1.    Will be elected to a one-year term of office to commence upon the conclusion of the last meeting of the spring semester or upon the completion of the voting process, which ever is later

                                       iii.    Roles

1.    Presides over monthly meetings

2.    Assists in setting and reviewing agendas for monthly meetings

3.    Reviews and circulates minutes from all meetings

4.    Functions as spokespeople for SAAC

5.    Main liaisons between athletic administration and SAAC members

6.    Attends coaches meetings, as determined by the athletics’ director, to provide updates regarding SAAC and receive updates regarding activities in the department

7.    Reserves the right to call additional meetings when necessary, with approval from advisor

b.    Vice Co-Chairs

                                          i.    SAAC shall elect two vice co-chairs (one female, one male) annually

                                        ii.    Roles

1.    Assists in presiding over monthly meetings

2.    Keeps written records, including attendance and active minutes and distribute to chairs and advisor.

3.    Disseminates all necessary materials

C.           Committees

a.    There are four committees with two elected leaders

                                          i.    External Relations

1.    Liaison between student-athletes and community

2.    Organize volunteer events and other programs with the surrounding community

                                        ii.    Legislation

1.    Has knowledge of existing relations with administration

2.    Researches new proposals

3.    Records athletes’ feedback on proposals and presents information to administration

4.    Has a direct relationship with the SGA

                                       iii.    Internal Affairs/Public Relations

1.    Voice concerns of fellow student-athletes

2.    Conducts all publicity for SAAC events

3.    Responsible for upkeep of SAAC website

4.    Adds meetings and activities to the University calendar

                                       iv.    Student-Athlete Interests

1.    Creates activities, events and traditions for student-athletes

b.    Committee leaders are elected by majority vote within that committee

                                          i.    Leaders will serve one-year term

                                        ii.    Leaders will report on committee status at each meeting

                                       iii.    Leaders reserve the right to call additional committee meetings when necessary

D.           Advisor

a.    SAAC will utilize the services of the advisor that will come from the University’s administration.

b.    The assistant athletic director of compliance will serve as the main advisor for the organization.

c.    Role

                                          i.    Provide the council with pertinent information involving student-athletes, discuss athletic department issues affecting the student-athletes, discuss athletic department issues affecting the student-athletes, services provided to the student athletes and any relevant information involving the University and the NCAA

E.           Agenda

a.    The agenda must be set by SAAC advisor

b.    Time must be allotted for open discussion

c.    Items requested to be added to the agenda must be delivered to advisor no later than 12-noon the Friday prior to meeting

F.            Voting

a.    Only SAAC members are eligible to vote

b.    Representation of nine varsity sports is necessary for a quorum

c.    Majority is defined as more than 50 percent of total votes possible

d.    Each team is entitled to one vote at any meeting